Sponsorship
Chapter Sponsorship Resources
To support HIMSS chapters’ sponsorship programs, HIMSS has compiled resources for chapter leaders, including: sponsorship marketing strategies, agreement samples, and best practices from various chapters.
Sponsorship has the added benefit of improving sponsors’ awareness in the health information and technology community. We encourage chapter leaders to submit additional examples to chapters@himss.org.
All chapters should have a sponsorship policy to be fair and transparent to all stakeholders. Sponsorship policy should be included in/align with the financial payment and reimbursement policy.
HIMSS Corporate Sponsorship Policy
Chapters have the option to utilize sponsors to help offset event costs. If you elect to use sponsorship dollars, please have a sponsorship policy in place. A chapter sponsorship program may allow sponsors to pay a fee for the year or per event. Benefits may include but are not limited to: company name/logo on website, promotional materials, and the event program.
- The appearance of advertising or sponsorship is neither a guarantee nor an endorsement by HIMSS of the product, service or company or the claims made for the product in such advertising or sponsorship.
- As a matter of policy, HIMSS will sell advertising space or sponsorships when the inclusion of advertising or sponsorships does not interfere with the mission or objectives of HIMSS or its products and services.
- To maintain the integrity of HIMSS publications, advertising (i.e., promotional material, advertising representatives, companies or manufacturers) will not influence decisions about content or delivery of products and services. Decisions to sell advertising or sponsorships are made independently of specific product and service content.
- All sponsorship and advertising arrangements will be for a defined period.
- Chapters may not sell member information of any kind. Member information should not be shared outside the Chapter Board unless members individually opt-in to sharing their contact information with a specific person/company.
- To avoid confusion among HIMSS Membership and Chapter sponsorship programs, Chapter sponsorship categories cannot be named: Diamond, Platinum, Emerald, or Gold.
Chapter List Usage Policies and Guidelines
HIMSS protects the privacy of members. HIMSS does not sell member data and Chapters may not sell member information of any kind.
- Do not share member contact information with collaborators - Chapters must distribute all communications directly to their members for a co-sponsoring organization. DO NOT share member lists with outside organizations.
- Do not share member contact information with sponsors - DO NOT share your complete list with sponsors or market suppliers (vendors). You may share limited information such as name, title, company, city, and state. If attendees permit you to share their information via opt-in on the registration form, then approved contact details may be provided. Exhibitors may collect attendee information at their booths or tabletops.