Websites

All information regarding the Chapter website migration project can be found below.

 

Status Update

  May 2024 

 

 

CMS Solution

  • We are awaiting to redirect our final (3) Chapter websites, and the CLRA, over to himss.org. This will be the last activity before the project can be closed and we look forward to enhancements and optimizations for Chapter sites.

  • Revised walkthrough guides have been updated to include information on Newsletters, Media library uploads, and HP slide publishing / unpublishing

  • Optimization of the event creation process is underway. We want to make this easier for Chapters as we know events are a key driver for users landing on Chapter sites.

 

New Chapter Website Experience

 

The Plan

The high level plan involves migrating all chapter sites from the old (existing platform) on Drupal 7 to a updated, enhanced, and optimized platform which exists on Drupal 8. This new platform will offer numerous benefits such as:

  • Enhanced development support.
  • Streamlined development maintenance processes.
  • HIMSS Branding currently in place (no need to overhaul branding on the existing platform).
  • Opportunity to offer Chapters updated web technologies and web design.
  • Provides the quickest path to Drupal 9.

Once a Chapter site is migrated, tested, and confirmed 100% functional, the HIMSS team will notify the Chapter to test the site and once confirmed, a URL redirect will be set in place directing users from their old site to their new site, in a seamless transition.

Chapter websites will be released on a monthly basis throughout 2023 and into 2024

 

 

Timeline

This graphic shows a high level timeline for this transition process.

 

 

Deliverables

These are the main deliverables associated with the CMS that are planned to be provided to the Chapters once Chapter sites have started migration over to Drupal 8. Along with this, we have an ongoing roadmap of other items we are tracking for chapters.

 

Category Deliverables
Communities

• Ability to view volunteer opportunities (2.12)
• Ability to post volunteer opportunities (2.12)
Committees

• Ability for Chapters to select what material is displayed (2.15)
Data Analytics

• Provide automated site metrics report
• Ability to download roster and dues​
• Provide a site/email metrics dashboard (roadmap)
Events

• Events Calendar (2.1)
• Ability to show more event details (2.2)
• Ability to store/edit event details (2.2)
General

• Ability to display images, banner slides and badges (2.12)
• Ability to customize Nav Menu (4.7)​
• Ability to copy and paste when editing (4.4)
• Ability to post a variety of content types (2.5)​
• Ability to designate website editor roles within the system (4.1)
Infrastructure

• Login to all tools using SSO (roadmap)
Sponsors

• Ability to post/view more sponsor information (2.8)​
• Ability to store/edit sponsor information (2.8)
Resources

• Ability to edit resource sections like any other section (2.6)​

 

Website Reminders and Resources

Event Policy

  • Only chapter hosted and approved collaborator events should be posted as an event on the chapter website.
  • All events must include the provided event images that have the chapter logo with blue overlay (posted on OneDrive). You can request additional images by contacting chapters@himss.org.
  • If you would like to share information on save the dates or local events, please do so on the event page in a WYSIWYG module (formatted text field) or in the right sidebar. Once save the dates have a title, date, location, and description they can be posted as an event type.

Navigation Change

  • The previous chapter websites required navigation of certain pages that direct to himss.org and affiliate pages. Chapters are no longer required to have these links included in the chapter website navigation.
  • All navigation was transitioned over in the current state. You may unpublish or delete pages you no longer want displayed. (Examples: About > About HIMSS, Join; Professional Resources > JobMine; News & Publications > What’s New at HIMSS)
  • It is advised not to include any text that is on himss.org as that disrupts the website SEO. If you would like to direct chapter website visitors to learn more about HIMSS membership, products, or resources please link to the URL only.
  • Do not list any individual staff or volunteer names/emails or PDF’s as those can easily become outdated.

Website Best Practices

  • Follow HIMSS brand and style guidelines for all text, colors, imagery, and slides.
  • Determine page navigation that is simple and places most popular items first.
  • Provide board contact information (general email address) for potential members, event attendees, and potential sponsors.
  • Do not post information in PDF’s – it is not searchable.
  • Utilize the different module types to best display your content in an easy-to-read format.
  • Keep content up to date! Regularly review content to remove outdated event or home page sliders.
  • Review and edit (ex: spelling) content before publishing.

Resources:

  • Event images – in Website folder on chapter OneDrive
  • Web training guides on CLRA: Tech Tools > Chapters Digital Experiences Initiative > Right Sidebar Knowledge Center > CMS / Website Walkthrough Guides
  • Stock image library: Chapters may select from our royalty-free photography collection on the Brand Center.
  • Short Brand Guidelines: Get a refresher or in-depth review of HIMSS brand and style guidelines.